5 Steps To Plan An Event

1. Budget.
Set up the budget for the type of event that you want and get the necessary things to make the event a success without getting out of it. The basics for a celebrity red carpet event would have to include, location, tables and chairs, linen, flower arrangements, wait staff, food, entertainment, among others things depending on the event.

2. Sponsors:
Depending on the event you might find some kind of sponsor for it. It helps the image of the product and the image of the guests attending the event so it’s a win-win situation. The sponsors can be anything from alcohol to be served at the event to products to be given out as “goodies” to the guests.

3. Load In:
The day of the event starts with the load in. This is when the rental companies start setting up for the event. Here you have to deal with the distribution of the tables, the flower arrangements, the lighting of the venue, the set up of the catering, etc. Basically at this point you are just creating the ambiance in the venue to have the event send the message your want it to send and make it a magical occasion for everyone.

4. Entertainment:
Have an early call time to set up of the entertainment, that being a band or a DJ or in some cases both to do a sound check and a run through of the material they will perform at the event. It has to be early in the day to prevent any mishaps that could happen while doing the last run through. Creative people sometimes have big egos and very fragile feelings so any problem with talent being difficult that come across for any reason its better to fix it as soon as possible. The quicker you can fix it the fewer problems they will give you at the time of the event.

5. The food and the booze:
Food and alcohol is always a great way to keep the guests happy and enjoying the event. Always plan ahead to have enough of it for all the attending guests and sometimes a little bit extra. Its better to be safe than sorry because hungry people and no food = disaster. The good thing of having alcohol sponsors is that you can provide an open bar and that always keeps the guest happy.